ProofHub
by ProofHub
ProofHub: Project Management & Team Collaboration Software
About This App
ProofHub is a project management and team collaboration platform built by a Delhi-based company of the same name. It combines task management (Kanban boards, table view, Gantt charts), time tracking, file proofing (markup and annotation on documents and images), group chat, and team discussions into a single workspace โ aiming to replace the need for separate tools like Asana for tasks, Slack for chat, and Toggl for time tracking. The key differentiator is flat pricing with no per-user fee. Unlike Asana ($10.99/user/month) or Monday.com ($9/seat/month), ProofHub charges a single monthly fee regardless of team size โ making it especially cost-effective for growing teams. The platform supports custom workflows, task dependencies, repeating tasks, and role-based access controls. The built-in proofing tool lets designers and clients annotate files directly, which is unusual for a general PM tool. The Essential plan is $45/month (billed annually) for up to 40 projects, unlimited users, and 15GB storage. The Ultimate Control plan starts at $89/month and adds unlimited projects, 100GB storage, custom roles, and advanced workflows. No free plan, but a 14-day trial is available. Compared to Asana Business at $24.99/user/month for a 20-person team ($500/month), ProofHub saves significantly. ProofHub is best suited for small-to-mid agencies, design teams, and service businesses that want an all-in-one PM tool without per-seat costs. Teams needing advanced resource allocation, budgeting, or a large integration ecosystem (ProofHub has only ~8 integrations) may find it limiting compared to Asana or Monday.com.
Information updated 6 months ago
ProofHub
Honest Review
4.5/5 on Capterra (100+ reviews) ยท Last verified 2026-04-25
What works well
- +Flat pricing โ no per-user fee, making it very cost-effective for growing teams
- +All-in-one: task boards, Gantt charts, time tracking, chat, and file proofing in one tool
- +Built-in proofing tool for annotating designs, documents, and images directly
- +Clean interface with minimal learning curve โ easy onboarding for non-technical teams
- +Custom workflows and role-based access controls for project management flexibility
What needs improvement
- -Very limited integrations โ only about 8 available vs hundreds for Asana or Monday.com
- -No advanced resource allocation, budgeting, or capacity planning features
- -No live customer support โ no chat, no phone; email-only with delayed responses
- -Essential plan's 15GB storage and 40-project cap can be restrictive for agencies with large files
Common user complaints
- !Platform feels slow when switching between projects โ noticeable lag on larger accounts
- !Mobile app is clunky and less intuitive than the web version
- !Notification management is overwhelming โ too many alerts with limited control over what triggers them
Learn ProofHub on YouTube
Hand-picked videos to help you get started โ tutorials, demos, and reviews.
ProofHub Tutorial 2025 | Master Project Management & Team Collaboration
Proofhub Tutorial For Beginners - How To Use ProofHub
Getting started with ProofHub
Getting started with ProofHub
Indian Alternative To
ProofHub is a powerful Indian alternative to these international apps:
Is ProofHub an alternative to Asana?
Yes, ProofHub by ProofHub is an Indian alternative to Asana. It offers similar functionality while being developed and maintained in India.Explore other Indian alternatives to Asana โ
Is ProofHub an alternative to Monday.com?
Yes, ProofHub by ProofHub is an Indian alternative to Monday.com. It offers similar functionality while being developed and maintained in India.Explore other Indian alternatives to Monday.com โ
Is ProofHub an alternative to Trello?
Yes, ProofHub by ProofHub is an Indian alternative to Trello. It offers similar functionality while being developed and maintained in India.Explore other Indian alternatives to Trello โ
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